Officer Duties and Symbols
President - Gavel
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The duties vested in me by my office is to preside at regular and special meetings of this organization and to promote the cooperation in carrying out the activities and work of our organization.
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Vice President - Star
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It is the duty of my office to see that we always have a strong membership, a good work program, and are alert to the welfare of our chapter.
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Secretary - Pen
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It is my responsibility to see that accurate and proper records are kept of all business and correspondence of this association.
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Treasurer - Balanced Budget
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It is the duty of my office to keep accurate records of all funds and to see that our financial obligations are met promptly.
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Reporter - Beacon Tower
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It is the duty of my office to see that our school, community, state, and national association have a complete report of our organization's activities.
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Sergeant-at-Arms - Hearty Handshake
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It is the responsibility of my office to see that the assembly is comfortable and properly welcomed. It is also my duty to serve as doorkeeper for this organization.
Parliamentary Procedures
Gavel
The Function of the Gavel is to aid in conducting an orderly meeting.
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One Tap- A main motion has been passed or rejected.
OR Members sit down
OR The meeting is adjourned
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Two Taps- Calls the meeting to order
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Three Taps- All members stand during the opening and closing ceremonies
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Parliamentary Procedure - Use During a Meeting
Main motion- Present business for action
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Postpone indefinitely- Kill the motion
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Lay on the table- Set matter aside for an emergency reason
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Amend- Change or modify
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Commit or refer to a committee- Let a few members attend to the matter
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Previous question- Stop a debate and amendments and order an immediate vote
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Suspend the rules- Do something contrary to the rules
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Withdraw a motion- Prevent a motion from being voted on
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Objection to consideration- Determine whether a question is in accord with bylaws
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Adjourn- Dismiss members from meeting
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Fix the time to which to adjourn- Set a time for next meeting
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Reconsider- Provide an opportunity to vote a second time on a matter
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Parliamentary inquiry- Ask question relating to parliamentary procedure
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Point of order- Call attention to procedural error
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Appeal- Allow a member to question the decision of the chair
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Take from the table- Take up an item that was laid on the table
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Limit debate- Establish length of time for discussion
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Postpone definitely- Defer a matter to a specified time
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Rescind- Cancel action taken by chapter
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Division of the assembly- Question the chair's decision on a voice vote